PRIVACY POLICY

Effective date: 26 May 2025

We at Best Stay Event, Magic4Club, and Positive Garden d.o.o. (“we,” “us,” “our,” or “Organisers”) are committed to protecting your privacy and handling your personal data transparently, securely, and in full compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

This Privacy Policy applies to all websites owned and operated by Best Stay Event, Magic4Club, and Positive Garden d.o.o., including any associated subdomains (collectively, the “Sites”).

1. Data Controller

The data controllers for the purposes of this policy are:

  • Magic4Club

  • Positive Garden d.o.o.

  • Best Stay Event Organisers

You can contact us regarding any data protection matters at info@magic4.club.

2. What Data We Collect

We collect personal and business data only where we have a legal basis to do so. The types of personal data we may collect include:

(a) Event Registration and Services:

  • Full name

  • Company name

  • Job title

  • Email address

  • Phone number

  • Payment information (where applicable)

  • Areas of interest (e.g., sessions, services)

This data is collected when you:

  • Register for an event

  • Submit inquiries or download materials (e.g. agendas, brochures)

  • Participate as a speaker, sponsor, or partner

  • Share your contact details with us (e.g. via business cards or forms)

(b) Communications and Marketing:

We collect and process your data to send you essential event-related updates. You may also choose to opt-in for general newsletters and communications about future events.

You may unsubscribe at any time by contacting info@magic4.club or using the opt-out link provided in the communication.

(c) E-Newsletter Tracking:

We use Brevo (formerly Sendinblue) as our e-newsletter service provider. Brevo tracks open rates, click-throughs, and engagement data to help us improve our content and delivery. View Brevo’s Privacy Policy

(d) Cookies:

We use cookies and similar technologies for analytics, website performance, and personalization. You can control your cookie preferences through your browser settings. Learn more at www.aboutcookies.org or www.allaboutcookies.org.

(e) Log Data:

When you visit our Sites, we automatically collect technical data, including:

  • Browser type and version

  • Operating system

  • Referring/exit pages

  • IP address

  • Device type

  • Pages visited

    This data is used for internal analytics and system administration.

3. Lawful Basis for Processing

We process your data based on one or more of the following lawful grounds under the GDPR:

  • Performance of a contract (e.g. event registration)

  • Legitimate interests (e.g. marketing communications to business contacts)

  • Consent (e.g. newsletter opt-ins)

  • Legal obligations (e.g. accounting, regulatory compliance)

4. How We Use Your Data

Your data is used to:

  • Process registrations and deliver event services

  • Send relevant updates and newsletters (where opted in)

  • Conduct analytics to improve our offerings

  • Manage business relationships with partners and clients

  • Ensure compliance with legal and contractual obligations

We do not sell or rent your personal data.

5. How We Share Your Data

We only share your data with trusted third-party service providers when necessary for the operation of our business and delivery of services, such as:

  • Event platforms and registration systems

  • Email and marketing automation tools

  • Payment processors

  • IT and hosting providers

All third parties are contractually bound to protect your data and may not use it for any unrelated purpose.

6. Data Transfers Outside the EU

Some of our service providers may be located outside the European Economic Area (EEA). Where this occurs, we ensure adequate protection of your data through:

  • EU Standard Contractual Clauses

  • Binding Corporate Rules

  • Adequacy decisions by the European Commission

7. Data Retention

We retain your personal data for as long as it is necessary for the purposes outlined in this Privacy Policy, including for our business, analytics, and legal obligations. We store your data securely and only use it in line with your expectations and applicable regulations.

8. Your Rights Under GDPR

You have the right to:

  • Access your data

  • Request correction of inaccurate data

  • Request deletion (where applicable)

  • Object to or restrict processing

  • Withdraw consent at any time (for marketing or other optional uses)

  • Lodge a complaint with a supervisory authority

To exercise any of your rights, contact us at info@beststayevent.com.

9. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is 100% secure.

10. Children’s Privacy

Our Sites and services are not directed to children under the age of 13. We do not knowingly collect personal data from children. If we learn we have collected data from a child under 13, we will take steps to delete it.

11. Updates and Notifications

We may update this Privacy Policy periodically to reflect changes in legal requirements or our data practices. Material changes will be notified via email or through a notice on our website. Continued use of the Sites constitutes acceptance of the updated policy.

12. Third-Party Websites and Social Media

Our Sites may contain links to third-party websites or social media features. We are not responsible for the privacy practices of these external websites. Your interactions with these platforms are subject to their respective privacy policies.

For any questions regarding this Privacy Policy or your personal data, contact us at:

Email: info@magic4.club